*Items checked out by faculty members will always have the upcoming May 1st listed as the due date in the circulation system. Faculty members will have the option to either renew or return their checked out books at this time. Back to Contents | Back to Circulation Policies Home Page Borrowing Materials from
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| 1. Books (two renewals) | 3 weeks* |
| 2. Renewal Period | Length of the Original Loan |
*Once the initial loan period has ended, books will be subject to recall if requested by another student.
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Checkout Renewals
The renewal periods are listed with the loan periods.
Items checked out by faculty members will always have the upcoming May 1st listed as the due date in the circulation system. faculty members must be sure to either renew their checked out items for another year or return the items to the library before this date. A list of currently checked out items will be sent out to faculty every April with a reminder that it will be necessary to either return or renew currently checked out items. In addition, library staff may be instructed to automatically renew faculty books for another year at check out within the last month before this annual due date.
A MOBIUS/SWAN book may not be renewed if it has been requested by another MOBIUS/SWAN patron.
Library staff may occassionally contact faculty members on behalf of other AGTS patrons who desire to place a hold on a book currently checked out to AGTS faculty. Please see the Recalls of Books section for further information.
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Placing Books on Hold
If a desired book from the AGTS library collection is checked out, AGTS faculty may request that the book be placed on hold. Once a hold has been placed on an item, it will remain in effect for 45 days. (However, faculty may request that the hold be set to remain in effect for a longer or shorter time period.) If the book is returned during this period, the library staff will reserve the item at the Circulation Desk and notify the faculty member that it is available.
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Recalls of Books
According to the standard AGTS library circulation policiers, any book that has been checked out may be recalled after two weeks of the initial loan period has passed if requested by an AGTS student or faculty member. In the case of books checked out to Resident Faculty members, the AGTS library staff will simply contact faculty on behalf of other AGTS patrons who have requested an item to see if a new due date can be negotiated.
All faculty members should be aware that books can be recalled from any library patron at any point in their loan period if another AGTS professor has requested that they be placed on Course Reserve. In such cases, patrons are asked to return recalled books to the library within 48 hours of notification or the book will be considered overdue and the patron will be subject to the AGTS fine policies.
Anyone who is not currently affiliated with AGTS (students, faculty, staff, etc.) or a MOBIUS library will not be able to place requests for checked-out AGTS books.
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Reserve Materials
The policies governing the purpose and use of Course Reserve materials are as follows:
- Faculty members may request that books or articles in high demand for their classes carry a limited loan period--2 hours, 1 day or 3 days. These items will be kept at the Circulation Desk for the duration of the course. Students wishing to view any of these materials must request the specific item(s) from circulation staff.
- Reserve materials are to be used primarily by those who are currently taking the course for which the book or article has been reserved. Only students who are taking the course and the professor teaching the course will be allowed to remove 1 or 3 day reserve materials from the library. Any exceptions to this policy must be cleared through the Circulation Services Coordinator or the Assistant Director of Library Services.
- Two-hour reserve materials are to be used in the library, unless the professor teaching the course has need to temporarily remove the book from the library.
- Students may only borrow one reserve item at a time.
- All reserve material may be renewed once for the same period of time as the original limited loan. However, the material may not be renewed if another AGTS student has requested it.
- All books and articles on reserve are subject to immediate recall upon notification if the situation warrants it.
For more information concerning placing Library items on reserve for AGTS courses, see the Faculty Services page in this site.
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Fines
Overdue AGTS Materials
AGTS Resident Faculty are not subject to fines for AGTS library materials. However, Resident Faculty are responsible for the replacement costs of any AGTS items that they may lose.
In addition, if a faculty member fails to return or renew his/her checked out items by the May 1st due date, he/she will receive overdue notices. If the items are not renewed or returned in 21 days, the faculty member will be charged for the replacement costs of any overdue books and his/her library account will be blocked. If and when the items are returned or renewed, the charges will be waived and the account unblocked.
Overdue SWAN or MOBIUS Books
For information concerning the fees charged to AGTS students, faculty, and staff for overdue books checked out from SWAN or MOBIUS libraries, please refer to the Lost Items section.
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Lost Items
AGTS Items
Resident Faculty are responsible for the replacement costs of any AGTS items that are lost while checked out under their name. Regular circulating items not returned or renewed will be declared lost 21 days after the due date.
When an AGTS library item has been declared lost, a notice will be sent and, unless the item is returned or renewed, the corresponding charges of the value of the item and a $10 processing fee will be charged to the faculty member's library account. In addition, the library account will be blocked until the matter is resolved.
Faculty members will also have the option of simply purchasing a replacement copy of the lost item for the library. The library staff will need to verify that the purchased item is an appropriate substitute or replacement for the lost item before the faculty member's account it cleared.
SWAN and MOBIUS Books
The policies established by the SWAN Cluster and the MOBIUS Consortium in regards to lost books are as follows:
- For SWAN loans, a book will be declared lost and a bill will be produced when the book is 21 days overdue. For all other MOBIUS loans, a book will be declared lost and a bill will be produced when the book is 45 days overdue.
- The fees that will be charged total $120: a $100 lost book fee plus a $20 billing/processing fee.
- The AGTS library will block patrons who have been billed until either the bill is paid or the item(s) returned.
- Although the AGTS library has the option to attempt negotiation with the lending library for a replacement or a lower lost book fee, it is ultimately up to the discretion of the lending library whether they want to negotiate.
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| Library Office | 417-268-1058 | roliver@agts.edu | |
Updated: Tuesday, November 15, 2011 3:31 PM
