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library

Circulation Policies: Faculty & Administration

(Includes Adjunct and Global Faculty)

Contents




Qualifications for Adjunct Borrowing Privileges

In order to qualify for faculty borrowing privileges as an Adjunct, an individual must meet one of the following criteria:

  • currently teaching an EU/AGTS class, or
  • scheduled to teach an EU/AGTS class during the current academic and/or calendar year


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Borrowing Materials
from the AGTS Library

Checkout Limits

  1. There is no limit to the total number of circulating books that an EU/AGTS Faculty Member or Administrator may borrow from the AGTS library.

  2. An AGTS Faculty Member or Administrator may borrow 2 Audiovisuals (DVDs, Videocassettes, Audiocassettes, CD-ROMs) at a time. If a Faculty member needs to borrow a larger number of audiovisuals for use in a current EU/AGTS course, they can receive permission from the Circulation Services Coordinator or a library administrator.

Loan Periods

1. Books from circulating collection Due May 1st*
2. DVDs, Videocassettes, and Audiocassettes 1 week
3. CD-ROM (one renewal only) 2 hours in the Library
4. Renewal Period Length of the Original Loan

*Books checked out by faculty members will always have the upcoming May 1st listed as the due date in the circulation system. Faculty members will have the option to either renew or return their checked out books at this time.



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Borrowing Materials from
SWAN & MOBIUS Libraries

For information concerning SWAN and the MOBIUS Consortium, please refer to the Introduction to MOBIUS and SWAN. EU/AGTS Resident and Adjunct Faculty are eligible for MOBIUS and SWAN borrowing.

Monographs (circulating books) are the only materials that are available for loan from other SWAN or MOBIUS schools.

Loan Periods

1. Books (two renewals) 3 weeks*
2. Renewal Period Length of the Original Loan

*Once the initial loan period has ended, books will be subject to recall if requested by another student.



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Checkout Renewals

The renewal periods are listed with the loan periods.

Items checked out by faculty members will always have the upcoming May 1st listed as the due date in the circulation system. Faculty members must be sure to either renew their checked out items for another year or return the items to the library before this date. A list of currently checked out items will be sent out to faculty every April with a reminder that it will be necessary to either return or renew currently checked out items. In addition, library staff may be instructed to automatically renew faculty books for another year at check out within the last month before this annual due date.

A MOBIUS/SWAN book may not be renewed if it has been requested by another MOBIUS/SWAN patron.

Library staff may occassionally contact faculty members on behalf of other EU/AGTS patrons who desire to place a hold on a book currently checked out to EU/AGTS faculty. Please see the Recalls of Books section for further information.



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Placing Books on Hold

If a desired book from the AGTS library collection is checked out, EU/AGTS faculty may request that the book be placed on hold. Once a hold has been placed on an item, it will remain in effect for 45 days. (However, faculty may request that the hold be set to remain in effect for a longer or shorter time period.) If the book is returned during this period, the library staff will reserve the item at the Circulation Desk and notify the faculty member that it is available.



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Recalls of Books

According to the standard AGTS library circulation policies, any book that has been checked out may be recalled after two weeks of the initial loan period has passed if requested by an EU/AGTS student or faculty member. In the case of books checked out to Faculty members, the library staff will simply contact faculty on behalf of the patron who has requested the item to see if a new due date can be negotiated.

All faculty members should be aware that books can be recalled from any library patron at any point in their loan period if another EU/AGTS professor has requested that they be placed on Course Reserve. In such cases, patrons are asked to return recalled books to the library within 48 hours of notification or the book will be considered overdue and the patron will be subject to the AGTS fine policies.

Anyone who is not currently affiliated with EU/AGTS (students, faculty, staff, etc.) or a MOBIUS library will not be able to place requests for checked-out AGTS books.



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Reserve Materials

The policies governing the purpose and use of Course Reserve materials are as follows:

  • Faculty members may request that books or articles in high demand for their classes carry a limited loan period--2 hours, 1 day or 3 days. These items will be kept at the Circulation Desk for the duration of the course. Students wishing to view any of these materials must request the specific item(s) from circulation staff.

  • Reserve materials are to be used primarily by those who are currently taking the course for which the book or article has been reserved. Only students who are taking the course and the professor teaching the course will be allowed to remove 1 or 3 day reserve materials from the library. Any exceptions to this policy must be cleared through the Circulation Services Coordinator or a library administrator.

  • Two-hour reserve materials are to be used in the library, unless the professor teaching the course has need to temporarily remove the book from the library.

  • Students may only borrow one reserve item at a time.

  • All reserve material may be renewed once for the same period of time as the original limited loan. However, the material may not be renewed if another student from the class has requested it.

  • All books and articles on reserve are subject to immediate recall upon notification if the situation warrants it.

For more information concerning placing Library items on reserve, see the Faculty Services page in this site.



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Fines

Overdue AGTS Materials

EU/AGTS Faculty are not subject to fines for AGTS library materials. However, Faculty are responsible for the replacement costs of any AGTS items that they may lose.

In addition, if a faculty member fails to return or renew his/her checked out items by the May 1st due date, he/she will receive overdue notices. If the items are not renewed or returned in 21 days, the faculty member will be charged for the replacement costs of any overdue books and his/her library account will be blocked. If and when the items are returned or renewed, the charges will be waived and the account unblocked.

Overdue SWAN or MOBIUS Books

For information concerning the fees charged to EU/AGTS students, faculty, and staff for overdue books checked out from SWAN or MOBIUS libraries, please refer to the Lost Items section.



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Lost Items

AGTS Items

Faculty are responsible for the replacement costs of any AGTS items that are lost while checked out under their name. Regular circulating items not returned or renewed will be declared lost 21 days after the due date.

When an AGTS library item has been declared lost, a notice will be sent and, unless the item is returned or renewed, the value of the item will be charged to the faculty member's library account. In addition, the library account will be blocked until the matter is resolved.

Faculty members will also have the option of simply purchasing a replacement copy of the lost item for the library. The library staff will need to verify that the purchased item is an appropriate substitute or replacement for the lost item before the faculty member's account it cleared.

SWAN and MOBIUS Books

The policies established by the SWAN Cluster and the MOBIUS Consortium in regards to lost books are as follows:

  1. For SWAN loans, a book will be declared lost and a bill will be produced when the book is 21 days overdue.  For all other MOBIUS loans, a book will be declared lost and a bill will be produced when the book is 45 days overdue.

  2. The fees that will be charged total $120: a $100 lost book fee plus a $20 billing/processing fee.

  3. The EU libraries will block patrons who have been billed until either the bill is paid or the item(s) returned.

  4. Although the EU libraries have the option to attempt negotiation with the lending library for a replacement or a lower lost book fee, it is ultimately up to the discretion of the lending library whether they want to negotiate.



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