Contents

• Borrowing Materials from the AGTS Library
  • Checkout Limits
  • Loan Periods
• Borrowing Materials from SWAN & MOBIUS Libraries
• Checkout Renewals
• Placing Books on Hold
• Recalls of Books
• Reserve Materials
• Fines
  • Overdue AGTS Materials
  • Overdue SWAN or MOBIUS Books
• Lost Items
  • AGTS Items
  • SWAN and MOBIUS Books

Checkout Limits

1. There is no limit to the total number of circulating items that a Resident AGTS student may borrow from the AGTS library.
   
   
2. However, no more than 10 books on one subject may be checked out at a time without special permission from a library coordinator or administrator. The subject of a book is determined by a combination of call number and actual subject content. The final decision as to what constitutes one subject shall be left to the Circulation Services Coordinator or the Assistant Director.
   
   

Loan Periods

*After the initial 2 weeks that a book is checked out, it will be subject to recall if requested by another student.

The purpose for the limit on the number of books on one subject that any one patron may have in his/her possession is to help all students find resources. The limitation keeps one or two people from monopolizing the entire collection on one subject. We are attempting to serve all our patrons and give each an opportunity to find adequate resources for his/her research.

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Borrowing Materials from
SWAN & MOBIUS Libraries

For information concerning SWAN and the MOBIUS Consortium, please refer to the Introduction to MOBIUS and SWAN.

Monographs (circulating books) are the only materials that are available for loan from other SWAN or MOBIUS schools.

Loan Periods

*Once the initial loan period has ended, books will be subject to recall if requested by another student.

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Checkout Renewals

The renewal periods are listed with the loan periods.

A book may not be renewed if it has been requested by an AGTS student or faculty member. Further, a book which has been renewed may be recalled during its renewal period if requested by an AGTS student or faculty member. Please see the Recalls of Books section for further information.

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Placing Books on Hold

If a desired book from the AGTS library collection is checked out, AGTS students may request that the book be placed on hold. Once a patron has placed a hold on an item, the hold will remain in effect for 45 days. (However, patrons may request that the hold be set to remain in effect for a longer or shorter time period.) If the book is returned during this period, the Library staff will reserve the item at the Circulation Desk and notify the patron that it is available. After notification, the patron will have 48 hours to retrieve the book from the Circulation Desk. If the book is not picked up within the 48-hour time frame, it will be re-shelved into the collection.

Anyone who is not currently affiliated with AGTS (students, faculty, staff, etc.) or a MOBIUS library will not be able to place requests for checked-out AGTS books.

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Recalls of Books

Any book that has been checked out may be recalled after two weeks of the initial loan period has passed (or 2 days in the case of one week loan periods) if requested by an AGTS student or faculty member. In addition, books can be recalled from any library patron at any point in their loan period if an AGTS professor has requested that they be placed on Course Reserve. Patrons must return recalled books to the library within 48 hours of notification (in the case of distance students, the item should be sent back in the mail within 48 hours) or the book will be considered overdue and the patron will be subject to the AGTS fine policies.

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Reserve Materials

The policies governing the purpose and use of Course Reserve materials are as follows:

• Faculty members may request that books or articles in high demand for their classes carry a limited loan period--2 hours, 1 day or 3 days. These items will be kept at the Circulation Desk for the duration of the course. Students wishing to view any of these materials must request the specific item(s) from circulation staff.
  
  
• Reserve materials are to be used primarily by those who are currently taking the course for which the book or article has been reserved. Only students who are taking the course and the professor teaching the course will be allowed to remove 1 or 3 day reserve materials from the library. Any exceptions to this policy must be cleared through the Circulation Services Coordinator or the Assistant Director of Library Services.
  
  
• Two-hour reserve materials are to be used in the library.
  
  
• Only one reserve item may be borrowed at a time.
  
  
• All reserve material may be renewed once for the same period of time as the original limited loan. However, the material may not be renewed if another AGTS student has requested it.
  
  
• All books and articles on reserve are subject to immediate recall upon notification if the situation warrants it.
  
  

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Fines

Overdue AGTS Materials

For overdue circulating materials, fines will be levied beginning with the first business day following the due date of the materials. Fines are not charged for days when the library is closed.

If any AGTS student is seriously delinquent (see Lost Items for further explanation) or has fines equaling $50 or more at the AGTS library or any other consortium library, he/she will have his/her library account blocked in the circulation system. Once a library account is blocked, the account holder cannot check out any books from the AGTS library until the matter is resolved.

Fines and other outstanding charges not paid after 21 days by an AGTS Resident, Continuing Education, or Doctoral student may be transferred to the student's account.

Overdue SWAN or MOBIUS Books

For information concerning the fees charged to AGTS students, faculty, and staff for overdue books checked out from SWAN or MOBIUS libraries, please refer to the Lost Items section.

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Lost Items

AGTS Items

Library patrons should report lost items immediately. Fines will not be charged beyond the date when the item was reported lost. Regular circulating books not returned will be declared lost 21 days after the due date.  DVDs, video/audio cassettes, and reserve materials will be declared lost 14 days after the due date.

When an item charged to an AGTS student has been declared lost, a notice will be sent to the student and, unless the item is returned, the corresponding charges of the value of the item, the fines that have accrued, and a $10 processing fee will be charged to the student's account. In addition, the student's library account will be blocked until the matter is resolved.

SWAN and MOBIUS Books

The policies established by the SWAN Cluster and the MOBIUS Consortium in regards to lost books are as follows:

1. For SWAN loans, a book will be declared lost and a bill will be produced when the book is 21 days overdue.  For all other MOBIUS loans, a book will be declared lost and a bill will be produced when the book is 45 days overdue.
   
   
2. The fees that will be charged total $120: a $100 lost book fee plus a $20 billing/processing fee.
   
   
3. The AGTS library will block patrons who have been billed until either the bill is paid or the item(s) returned.
   
   
4. Although the AGTS library has the option to attempt negotiation with the lending library for a replacement or a lower lost book fee, it is ultimately up to the discretion of the lending library whether they want to negotiate.
   
   

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Updated: Tuesday, November 15, 2011 3:10 PM