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Circulation Policies:


Borrowing Materials
from the AGTS Library

Checkout Limits

  1. EU/AGTS Staff members may check out a total of 40 circulating books at a time of which no more than 2 may be Audiovisuals (DVDs, Videocassettes, Audiocassettes, CD-ROMs).

Loan Periods

1. Books from circulating collection (two renewals) 28 days*
2. DVDs, Videocassettes, and Audiocassettes (one renewal only) 7 days
3. CD-ROM (one renewal only) 2 hours in the Library
4. Renewal Period Length of the Original Loan

*After the initial 2 weeks that a book is checked out, it will be subject to recall if requested by another student.

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Borrowing Materials from
SWAN & MOBIUS Libraries

For information concerning SWAN and the MOBIUS Consortium, please refer to the Introduction to MOBIUS and SWAN.

Monographs (circulating books) are the only materials that are available for loan from other SWAN or MOBIUS schools.

Loan Periods

1. Books (two renewals) 28 days*
2. Renewal Period Length of the Original Loan

*Once the initial loan period has ended, books will be subject to recall if requested by another student.

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Placing Books on Hold

If a desired book from the AGTS library collection is checked out, EU/AGTS staff members may request that the book be placed on hold. Once a patron has placed a hold on an item, the hold will remain in effect for 45 days. (However, patrons may request that the hold be set to remain in effect for a longer or shorter time period.) If the book is returned during this period, the Library staff will reserve the item at the Circulation Desk and notify the patron that it is available. After notification, the patron will have 48 hours to retrieve the book from the Circulation Desk. If the book is not picked up within the 48-hour time frame, it will be re-shelved into the collection.

Anyone who is not currently affiliated with EU (students, faculty, staff, etc.) or a MOBIUS library will not be able to place requests for checked-out AGTS books.

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Recalls of Books

Any book that has been checked out may be recalled after two weeks of the initial loan period has passed if requested by an EU/AGTS student or faculty member. In addition, books can be recalled from any library patron at any point in their loan period if an EU/AGTS professor has requested that they be placed on Course Reserve. Patrons must return recalled books to the library within 48 hours of notification or the book will be considered overdue and the patron will be subject to the EU fine policies.

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Reserve Materials

The policies governing the purpose and use of Course Reserve materials are as follows:

  • Faculty members may request that books or articles in high demand for their classes carry a limited loan period--2 hours, 1 day or 3 days. These items will be kept at the Circulation Desk for the duration of the course. Students wishing to view any of these materials must request the specific item(s) from circulation staff.

  • Reserve materials are to be used primarily by those who are currently taking the course for which the book or article has been reserved. Only students who are taking the course and the professor teaching the course will be allowed to remove 1 or 3 day reserve materials from the library. Any exceptions to this policy must be cleared through the Circulation Services Coordinator or a library administrator.

  • Two-hour reserve materials are to be used in the library.

  • Only one reserve item may be borrowed at a time.

  • All reserve material may be renewed once for the same period of time as the original limited loan. However, the material may not be renewed if another student from the class has requested it.

  • All books and articles on reserve are subject to immediate recall upon notification if the situation warrants it.

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Overdue AGTS Materials

EU/AGTS staff members are NOT subject to daily fines for overdue items. However, they are subject to the library's lost book policies and are responsible for the replacement costs of any items that they may lose or that may be declared lost if overdue for over 28 days.

Overdue SWAN or MOBIUS Books

For information concerning the fees charged to EU/AGTS students, faculty, and staff for overdue books checked out from SWAN or MOBIUS libraries, please refer to the Lost Items section.

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Lost Items

AGTS Items

Library patrons should report lost items immediately. Regular circulating books, DVDs, and video/audio cassettes not returned will be declared lost 28 days after the due date. One-day and three-day reserve materials will be declared lost 14 days after the due date.

When an item checked out to an EU/AGTS staff member has been declared lost, a notice will be sent to the individual and, unless the item is returned, the corresponding charges of the value of the item will be charged to the individual's library account. In addition, the library account will be blocked until the matter is resolved.


The policies established by the SWAN Cluster and the MOBIUS Consortium in regards to lost books are as follows:

  1. A book will be declared lost and a bill will be produced when the book is 28 days overdue.

  2. The fees that will be charged total $120: a $100 lost book fee plus a $20 billing/processing fee.

  3. The EU libraries will block patrons who have been billed until either the bill is paid or the item(s) returned.

  4. Although the EU libraries have the option to attempt negotiation with the lending library for a replacement or a lower lost book fee, it is ultimately up to the discretion of the lending library whether they want to negotiate.

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